2024 Volunteer and Vendor Information

VOLUNTEER INSTRUCTIONS

VOLUNTEER CHECK-IN STARTS AT 8AM, HUDDLE IS AT 9AM

1ST AND 2ND SHIFT VOLUNTEERS: 1st shift transition will be between 12pm-12:30. Please do not leave your spot until your replacement arrives. 2nd Shift volunteers, please arrive at check-in by NOON on event day.

WELCOME VIDEO

EVENT DAY MAP

VENDOR AND VOLUNTEER MAP

Below is a detailed list of instructions of what we ask of our amazing volunteers along with information about what time to arrive, where to meet and what is requested:

1. Volunteers can be high school age and above.
2. The Foster Festival Event for the children in the foster care system and their foster families starts at 10:00 am and goes to 3:00 pm.
3. Given the sensitive nature of this event, please do not share the date, time or place on the public Internet or on any social media. Additionally, photos cannot be taken showing the faces of any of the children in the foster care system except those approved by Arizonans for Children.

Event Day:

1. Early morning set up crew – IF YOU ARE WILLING TO COME A BIT EARLY AND HELP WITH FINAL PREPARATIONS FOR THE DAY, PLEASE ARRIVE BY 7:30 am to help with set up of tables, chairs, and tents for vendors, booths, unload food trucks, set up game stations, check in table,  etc. You may park at Enchanted Island during this setup time, but after setup is completed, please move vehicles to Phoenix College and catch the shuttle bus back to the park in time for the 9am Huddle. Anyone doing set up can help get you plugged in somewhere to help.
2. Those that signed up for 1st or 2nd shift (not the full day) please note the following: 1st shift transition will be between 12pm-12:30. Please do not leave your spot until your replacement arrives. 2nd Shift volunteers, please arrive at check-in by NOON on event day.
3. We ask that all volunteers please dress comfortably and modestly.Please no jeans with holes in them. The weather can change from the early morning to the afternoon, plan on wearing layers. Thank you.
4. All volunteers will need to park at Phoenix College (1.5 miles away-see more details below) at 1202 W Thomas Road, Phoenix, AZ 85013. There will be shuttle buses running to and from Enchanted Island Amusement Park starting at 8:00 am and ending at 3:30 pm.
5. If you have a number of people carpooling with you, you may drop everyone off at Enchanted Island first and then head over to Phoenix College to catch a shuttle back to Enchanted Island. Just let the parking attendant know that is what is happening.
6. Once at the park, please sign in at the marked VOLUNTEER CHECK-IN table located at the cement circle at the front entrance of the park.
7. Please allow enough time in the morning to park at Phoenix College, get shuttled over to Enchanted Island, sign-in and then gather for the 9:00 am huddle at the Ramada right next to the sign-in station where assignments and further instructions will be provided.
8. If you have friends coming with you who want to serve as well – it is imperative that you please provide us with their name(s) so they can be added to the Volunteer Check in Sheet before the event.  In order to get in to serve, names must be on the list. Sign up at: https://forms.gle/mtpfoeMLCL8paq8m7
9. Volunteers will be given a t-shirt at the Volunteer Check-In Table. If you  are coming as a group and wish to wear shirts with your company logo, you are most welcome and encouraged to do so.
10. At check-in, Volunteers will receive a slip of paper with a number that corresponds with where they will be serving. Please hold on to that slip of paper and immediately head over to the Ramada for the 9:00 am huddle before gates open at 10:00 am.
11. At the huddle Ramada, Team Captains over each of the volunteer serving stations will be holding up a numbered sign. Please find the Team Captain holding the numbered sign that matches the number you received at check-in where you will receive further instructions.
12. We sincerely ask that all Volunteers serving the first shift or all day to please be on time for the 9:00 am huddle. This is where Volunteers will receive their assignments and instructions related to the area where serving and have a chance to ask any questions before the gates open at 10:00 am.
13. Please be mentally and physically prepared for a long, busy and exciting day, but also be ready to be blessed in ways you never expected.
14. Free hot dogs, chips and beverages will be made available to those serving. If a hot dog is not desirable, please feel free to bring yourself a sack lunch. If time permits, you may be able to purchase something at the Park Snack Bar.
15. We ask that those volunteering, performing or in booths please not stand in any of the food, activity or ride lines. These lines are for our guests only. Thank you for understanding this day is about these precious children and their foster families.
16. There will be assigned Runners for each service area of the park who will take care of the needs of the volunteers as well as those serving in booths, as mascots, and the performers, etc. (they will bring food, water, provide bathroom breaks, supply replenishment, etc.).
17. Please communicate any needs or any issues that may come up with your Team Captain(s) in your service area. If necessary, your Team Captain will contact us to take care of any special needs.
18. Please do not bring anything that could be misplaced or stolen, i.e., purses, backpacks, etc. Bring only things that will fit in your pocket, i.e., driver’s license, keys, etc. If bringing a purse or backpack is necessary, lockers are available at Enchanted Island Amusement Park on a first come, first serve basis. Cost is 4 quarters for the day (quarters only).
19. Please do not bring your children, younger siblings, or friends who will not be volunteering so you can fully serve without distraction. 
20. Please wear plenty of sunscreen, wear a hat, stay hydrated and dress in layers if it is cold that day. It typically warms up around 11:00 am.
21. Those staying all day, please plan to stay until 3:20 pm that day to help with the tear down and final clean up. As you know the saying, “many hands make light work.”
22. One of the passenger shuttles will run until 3:30 pm to get everyone back to their vehicles at Phoenix College. If clean-up lasts longer than 3:30, we will have transportation for you back to Phoenix College.

Special note for stylists serving in our “hair salon”. Please bring your preferred cutting tools. There will be basic haircuts provided as well as styling, bring any accessories you would like to donate (ribbons, hair bands for braiding etc…) Stools, product, capes will be provided. The salon will also be doing na

VENDOR INSTRUCTIONS

VENDOR CHECK-IN AND SETUP STARTS AT 9AM

EVENT DAY MAP

VENDOR AND VOLUNTEER MAP

Below is a detailed list of instructions of what we ask of our wonderful vendors along with information about what time to arrive, where to go and what to bring.

1. Please ensure you can host your booth for the entire event, February 24, 2024, 10am to 3pm
2. Plan to have materials for at least 2000 individuals
3. No pets are allowed
4. No additional guests besides those needed to support your booth are allowed
5. We ask that those volunteering, performing or in booths please not stand in any of the food, activity or ride lines. These lines are for our guests only. 
6. Given the sensitive nature of this event, please do not share the date, time or place on the public Internet or on any social media. Additionally, photos cannot be taken showing the faces of any of the children in the foster care system except those approved by Arizonans for Children.

Event Day:

• Vendor check-in starts at 9:00 am.  Please go to the vendor check-in table at the main entrance.  You will get your vendor lanyard and directions to your booth. 
• Your booth will have the requested tables, chairs, and tents set up for you. If there are any issues, please speak with an Enchanted Island employee (Hawaiian Shirts).
• You can unload in the main parking lot at Enchanted Island, but then park your vehicle at Phoenix College and take the shuttle back.  The shuttle runs from 8am – 3:30 pm. See parking info at the end of these instructions.
• All organizations will be entered into a prize raffle (items to be announced),  winners will be notified the next day and arrangements made to get them their prizes.
  • Cardinals Hopkins Jersey
  • Jersey Tony Gonzalez 88
  • Epiphone Guitar and Amp
• There will be assigned Runners for each service area of the park who will take care of the needs of the volunteers as well as those serving in booths, as mascots, and the performers, etc. (they will bring food, water, provide bathroom breaks, supply replenishment, etc.).
• Please wear plenty of sunscreen, wear a hat, stay hydrated and dress in layers if it is cold that day. It typically warms up around 11:00 am.

The parking lot at Enchanted Island will fill up fast, we have parking available at Phoenix College (behind the Circle K) 1202 W. Thomas Rd., Phoenix, Arizona 85013. A shuttle bus will run from Phoenix College to Enchanted Island from 8 am – 3:30 pm.